Office of the Controller of Examinations

About COE

The Controller of Examinations Office was established in the year 2004 after the College was conferred the Autonomous status. The College has an excellent automated system of examinations, which plays a prominent role in the process of learning, and the assessment is related to the learning outcomes of the course. The COE is in – charge of administering the Internal continuous assessment system, providing instructions and guidelines relating to examinations, conducting examinations, evaluating answer scripts, processing the results, providing semester wise as well as consolidated grade sheets to students, providing transcripts and other related documents to students ensuring validity, transparency, fairness and timeliness.

Dr. K.C. Sumangala Devi

Dr. K.C. Sumangala Devi

Controller of Examinations

M.O.P. Vaishnav College for Women (Autonomous),
Chennai – 600 034.
E-Mail : coe@mopvc.edu.in
Tel : 044 28333346

Dr. K.B. Priya Iyer

Dr. K.B. Priya Iyer

Additional Controller of Examinations

M.O.P. Vaishnav College for Women (Autonomous),
Chennai – 600 034.
E-Mail : addlcoe@mopvc.edu.in
Tel : 044 28333346

Choice Based Credit System

All the courses are offered under the Choice Based Credit System with the following structure:

(Applicable to batch of candidates admitted from 2010 – 2011 and thereafter)

Additional Credits that can be acquired during the course of study through self-learning mode- 5 courses@2 credits = 10 credits maximum.

Basic Tamil I & II/Advanced Tamil I & II /Non-Major Elective A&B
Basic Tamil I & II – Students who have not studied Tamil upto Std XII and taken a non-Tamil Language under Part I shall take Basic Tamil comprising two courses (VI Std level).
(Or)
Advanced Tamil I & II – Students who have studied Tamil upto Std XII and taken a non-Tamil Language under Part I shall take Advanced Tamil comprising two courses.
(Or)
Non-Major Elective A & B – Students who do not come under both the above mentioned categories can choose Non Major Elective comprising two courses. This will be offered through a cafeteria approach.

Postgraduate Course Structure

(Applicable to batch of candidates admitted from 2011 – 12 and thereafter) (*MBA from 2019 – 2020 and thereafter)

Assessment Mechanism under Autonomy

Examinations are held twice a year in October/November and in March/April.

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Assessment of English/Language/Core/Allied and Elective Papers

There is a continuous assessment mechanism comprising of 50% Internal Assessment (IA) and 50 % External Assessment (End Semester).

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Continuous Internal Assessment

A student must attend all internal assessment examinations.

A student will be permitted to take end semester examination only if she has completed the continuous assessment requirements of test / assignment / seminar / project work etc.

There will be no provision for additional tests.

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External Assessment

End semester examination – A comprehensive written examination including practical testing wherever necessary. Question paper setting and evaluation by External Experts.

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Passing Requirement

Undergraduate Students
Internals – Minimum 40%
Externals – Minimum 40%
Aggregate of Internals and Externals – Minimum 40%

B.Com Honors Students
Internals – Minimum 50%
Externals – Minimum 50%
Aggregate of Internals and Externals – Minimum 50%

Postgraduate Students
Internals – Minimum 50%
Externals – Minimum 50%
Aggregate of Internals and Externals – Minimum 50%

Summary of Assessment

*The other component (accounting for ten marks) will be an evaluation of one or more of the following:

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Project

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Seminar

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Assignment

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Quiz

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Article Review

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Book Review

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Paper relating to the subject

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Debate

Assessment of Internship/Project
Based on Logbook, Project Report, Employer Appraisal and Viva Voce Examination.

Revaluation
Available upon application within the specified time from the date of publication of results after the payment of specified fees.
Photocopy of answerscript will be provided upon request and payment of required fee.

Grading System

Cumulative Grade Point Average (CGPA)

Classification UG

*Only candidates who have passed in the First Appearance and in the prescribed Semester are eligible for D and above grade.

Classification PG

*Only candidates who have passed in the First Appearance and in the prescribed Semester are eligible for D and above grade.

FAQs

Q1: How do I reach out to the COE in case of any help needed?

You can reach out to COE support team through coe@mopvc.edu.in or at Tel : 044 28333346

Q2: What are the certificates issued for regular students of UG and PG?
  1. I to VI SEM mark sheet of UG
  2. I to IV SEM mark sheet of PG
  3. Consolidated mark sheet
  4. Provisional Certificate when issued by University of Madras
  5. Degree Certificate when issued by University of Madras
Q3: How to apply for bona-fide letter with CGPA for higher education?

Procedure to apply for bona-fide letter with CGPA

  1. The student shall submit a requisition letter to the COE’s office requesting for a bona-fide letter with CGPA .
  2. Student shall also submit relevant supporting document from the concerned higher education institution to the COE’s office.
Q4: How to apply for the Duplicate Mark Statements?

Procedure to apply for Duplicate Mark Statements

  1. Mark Statement for 1 or 2 Semesters – In case of loss of mark statements of one or two semesters, the students can obtain the duplicate mark statements by submitting a requisition letter to the COE office along with photocopy of the original mark sheets and payment of the prescribed fees. The COE office after due verification would provide the Mark Statements within a period of two weeks from the date of receipt of the requisition letter. It will be mentioned as “Duplicate” on the top of the Mark Statements.
  2. Mark Statement for 3 or more semesters – In case of loss of mark statements of three or more semesters, the students can obtain the duplicate mark statements by submitting a requisition letter to the COE office along with FIR copy for the lost mark statements, photocopy of the original mark sheets and payment of the prescribed fees. The COE office after due verification would provide the Mark Statements within a period of two weeks from the date of receipt of the requisition letter. It will be mentioned as “Duplicate” on the top of the Mark Statements.
  3. Consolidated Mark Statement – In case of loss of Consolidated Mark Statement, the students can obtain the duplicate consolidated mark statement by submitting a requisition letter to the COE office along with FIR copy for the lost original consolidated mark statement, photocopy of the original mark sheets and payment of the prescribed fees. The COE office after due verification would provide the Duplicate Consolidated Mark Statement within a period of two weeks from the date of receipt of the requisition letter. It will be mentioned as “Duplicate” on the top of the Duplicate Consolidated Mark Statement.
    Q5: How do I get my Degree Certificate?

    Degrees are conferred on the day of Convocation. For each Convocation, a period of time is taken within which all students who have cleared all their Semesters successfully will automatically become eligible for obtaining the Degree Certificate. The Degree Certificate is awarded either in-person to the respective student on the day of the Convocation or if in-Absentia the Degree Certificate will be issued on a later date.

    Q6: How to collect Degree certificate and marksheets if unable to attend convocation?

    Student can collect their degree certificate and marksheets from the college in person or through any authorized person possessing a letter of authorization at a later date.

    Q7: How to apply for Correction of Name/ Name change in the marksheet?
    1. The student shall apply for Correction of Name/ Name change in the marksheet by submitting a Requisition letter to the COE’s office.
    2. The student should provide a gazette copy reflecting the changed name
    3. Pay the Prescribed Fees

    The COE’s office will make necessary changes and provide the mark statement within a period of two weeks from the date of receipt of requisition letter.

    Q8: How do I apply for transcript?
    1. Fill the Appropriate Application
    2. Attach photocopies of consolidated mark sheet and degree certificate.
    3. Pay the prescribed Fees.
    4. If applying through World Education Services (WES), “For Applicants” Section in the Academic Records Request Form (downloaded from WES Website) should be filled in by the student and forwarded to COE. “For Authorized Officials” Section in the form will be verified and authorised by the COE. The transcript along with filled in WES form and attested photocopy of Degree certificate will be directly sent by the Institution to WES in a sealed cover.
    5. If WES is not attached, the student can collect the transcript directly from the COE’s office.

    The COE’s Office will provide the transcript within a period of two weeks from the date of receipt of the application form.